Project Team Costs

What are Project Team Costs?

The Project Team Costs are the costs associated with the work that is performed on the Project by the internal Project team.

All Project Team Costs have a "Duration" associated to them which is the length of time in months that the Costs have Forecast Days and Actual Days values. This "Duration" can be Extended or Reduced so new values can be stored as time and the Project progresses. The "Duration" is displayed above the DataGrid containing the Project Team Costs.

Project Team Cost Properties

Name Description Possible Values
Team Member The person the Cost is associated with. User with Project access that does not already have a Project Team Cost associated with them.
Cost Per Day Costs associated with the Team Member for a single days' work. Currency. (£0 - £1000000000.00)
Forecast Days Days of work forecast in the associated month. Number. (0 - 1000000000.00)
Actual Days Actual days worked in the associated month. Number. (0 - 1000000000.00)
Totals Total values for: Forecast Days, Actual Days, Forecast Cost (Forecast Days * Cost Per Day) and Actual Cost (Actual Days * Cost Per Day). Number - Generated by the application.

Managing

Creating a new Project Team Cost

Clicking on the New button will display a child window so a new Project Team Cost can be recorded.

The Team Member property must have a User selected from the drop-down, if no Users are available the Project Team Cost cannot be created.

A Forecast Days and Actual Days property will be displayed for however many months the Project Team Costs cover, this can be Extended or Reduced.

Once all properties are set the new Project Team Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the new Project Team Cost can be successfully saved.

Upon successful completion of creating a new Project Team Cost the child window will close, a success message will display at the bottom of the application and the newly created Project Team Cost will be selected in the DataGrid.

If the Cancel button is clicked, the child window will close and nothing will be saved.

Editing a Project Team Cost

Selecting a Project Team Cost and clicking on the Edit button will display a child window so the Project Team Cost can be edited. Alternatively the row can be double-clicked to perform the same action.

A Forecast Days and Actual Days property will be displayed for however many months the Project Team Costs cover, this can be Extended or Reduced.

Once all necessary changes have been made the Project Team Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the Project Team Cost can be successfully saved.

Upon successful completion of the editing process the child window will close and a success message will display at the bottom of the application.

If the Cancel button is clicked, the child window will close and any changes will be cancelled.

Extending Project Team Costs

The Budget Management contains a feature to "Extend" the duration of all Project Team Costs by a number of months. Once "Extended" each Cost will have new Forecast Days and Actual Days properties associated with the new months.

Clicking the Extend button to the right side of the displayed "Duration" will display a context menu with an option to "Extend" the displayed Costs by a selected number of months. Setting the number of months by which to "Extend" and clicking the button will display an "Extend" confirmation window.

If No is clicked the confirmation window will close and the Project Team Costs will not be "Extended". If Yes is clicked the Project Team Costs will be "Extended" by the selected number of months, the DataGrid will refresh to include the new month columns and a success message will be displayed at the bottom of the application.

Reducing Project Team Costs

The Budget Management contains a feature to "Reduce" the duration of all Project Team Costs by a number of months. Once "Reduced" each Cost will no longer have the Forecast Days and Actual Days properties associated with the months removed.

Clicking the Reduce button to the left side of the displayed "Duration" will display a context menu with an option to "Reduce" the displayed Costs by a selected number of months. Setting the number of months to "Reduce" and clicking the button will display an "Reduce" confirmation window.

If No is clicked the confirmation window will close and the Project Team Costs will not be "Reduced". If Yes is clicked the Project Team Costs will be "Reduced" by the selected number of months, the DataGrid will refresh to remove the old month columns and a success message will be displayed at the bottom of the application.

Removing a Project Team Cost

Selecting the Project Team Cost to remove and clicking on the Remove button will display a removal confirmation window. If Cancel is clicked the confirmation window will close and the Project Team Cost will not be removed. If Yes is clicked the selected Project Team Cost will be removed and a successful removal message will be displayed at the bottom of the application.

If the last Project Team Cost on a page is removed the DataGrid will navigate to the previous page upon successful removal.