General Expenses Costs

What are General Expenses Costs?

The General Expense Costs are the costs associated with anything that is not covered by either the project team, capital expenditure and external consultancy costs, for example, travel.

All General Expenses Costs have a "Duration" associated to them which is the length of time in months that Costs have Forecast Cost and Actual Cost values. This "Duration" can be Extended or Reduced so new values can be stored as time and the Project progresses. The "Duration" is displayed above the DataGrid containing the General Expenses Costs.

General Expenses Cost Properties

Name Description Possible Values
Description Full description of the item. Text.
Forecast Cost The forecast cost for the item. Number. (0 - 1000000000.00)
Actual Cost The actual cost for the item. Number. (0 - 1000000000.00)
Totals Total values for: Forecast Cost and Actual Cost. None - Generated by the application.

Managing

Creating a new General Expenses Cost

Clicking on the New button will display a child window so a new General Expenses Cost can be recorded.

A Forecast Cost and Actual Cost property will be displayed for however many months the General Expenses Costs cover, this can be Extended or Reduced.

Once all properties are set the new General Expenses Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the new General Expenses Cost can be successfully saved.

Upon successful completion of creating a new General Expenses Cost the child window will close, a success message will display at the bottom of the application and the newly created General Expenses Cost will be selected in the DataGrid.

If the Cancel button is clicked, the child window will close and nothing will be saved.

Editing a General Expenses Cost

Selecting a General Expenses Cost and clicking on the Edit button will display a child window so the General Expenses Cost can be edited. Alternatively the row can be double-clicked to perform the same action.

A Forecast Cost and Actual Cost property will be displayed for however many months the General Expenses Costs cover, this can be Extended or Reduced.

Once all necessary changes have been made the General Expenses Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the General Expenses Cost can be successfully saved.

Upon successful completion of the editing process the child window will close and a success message will display at the bottom of the application.

If the Cancel button is clicked, the child window will close and any changes will be cancelled.

Extending General Expenses Costs

The Budget Management contains a feature to "Extend" the duration of all General Expenses Costs by a number of months. Once "Extended" each Cost will have new Forecast Cost and Actual Cost properties associated with the new months.

Clicking the Extend button to the right side of the displayed "Duration" will display a context menu with an option to "Extend" the displayed Costs by a selected number of months. Setting the number of months by which to "Extend" and clicking the button will display an "Extend" confirmation window.

If No is clicked the confirmation window will close and the General Expenses Costs will not be "Extended". If Yes is clicked the General Expenses Costs will be "Extended" by the selected number of months, the DataGrid will refresh to include the new month columns and a success message will be displayed at the bottom of the application.

Reducing General Expenses Costs

The Budget Management contains a feature to "Reduce" the duration of all General Expenses Costs by a number of months. Once "Reduced" each Cost will no longer have the Forecast Cost and Actual Cost properties associated with the months removed.

Clicking the Reduce button to the left side of the displayed "Duration" will display a context menu with an option to "Reduce" the displayed Costs by a selected number of months. Setting the number of months to "Reduce" and clicking the button will display an "Reduce" confirmation window.

If No is clicked the confirmation window will close and the General Expenses Costs will not be "Reduced". If Yes is clicked the General Expenses Costs will be "Reduced" by the selected number of months, the DataGrid will refresh to remove the old month columns and a success message will be displayed at the bottom of the application.

Removing a General Expenses Cost

Selecting the General Expenses Cost to remove and clicking on the Remove button will display a removal confirmation window. If Cancel is clicked the confirmation window will close and the General Expenses Cost will not be removed. If Yes is clicked the selected General Expenses Cost will be removed and a successful removal message will be displayed at the bottom of the application.

If the last General Expenses Cost on a page is removed the DataGrid will navigate to the previous page upon successful removal.