External Consultancy Costs

What are External Consultancy Costs?

The External Consultancy Costs are the costs associated to the work that is performed on the Project by external consultants, for example, work performed by anyone that is not a member of the internal project team.

All External Consultancy Costs have a "Duration" associated to them which is the length of time in months that the Costs have Forecast Days and Actual Days values. This "Duration" can be Extended or Reduced so new values can be stored as time and the Project progresses. The "Duration" is displayed above the DataGrid containing the External Consultancy Costs.

External Consultancy Cost Properties

Name Description Possible Values
Consultant The consultant the Cost is associated with. Text.
Cost Per Day Costs associated with the Consultant for a single days work. Currency. (£0 - £1000000000.00)
Forecast Days Days of work forecast in the associated month. Number. (0 - 1000000000.00)
Actual Days Actual days worked in the associated month. Number. (0 - 1000000000.00)
Totals Total values for: Forecast Days, Actual Days, Forecast Cost (Forecast Days * Cost Per Day) and Actual Cost (Actual Days * Cost Per Day). Number - Generated by the application.

Managing

Creating a new External Consultancy Cost

Clicking on the New button will display a child window so a new External Consultancy Cost can be recorded.

A Forecast Days and Actual Days property will be displayed for however many months the External Consultancy Costs cover, this can be Extended or Reduced.

Once all properties are set the new External Consultancy Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the new External Consultancy Cost can be successfully saved.

Upon successful completion of creating a new External Consultancy Cost the child window will close, a success message will display at the bottom of the application and the newly created External Consultancy Cost will be selected in the DataGrid.

If the Cancel button is clicked, the child window will close and nothing will be saved.

Editing a External Consultancy Cost

Selecting a External Consultancy Cost and clicking on the Edit button will display a child window so the External Consultancy Cost can be edited. Alternatively the row can be double-clicked to perform the same action.

A Forecast Days and Actual Days property will be displayed for however many months the External Consultancy Costs cover, this can be Extended or Reduced.

Once all necessary changes have been made the External Consultancy Cost can be saved by clicking the Save button at the bottom of the child window. If any validation errors are encountered they will display at the bottom of the child window and must be rectified before the External Consultancy Cost can be successfully saved.

Upon successful completion of the editing process the child window will close and a success message will display at the bottom of the application.

If the Cancel button is clicked, the child window will close and any changes will be cancelled.

Extending External Consultancy Costs

The Budget Management contains a feature to "Extend" the duration of all External Consultancy Costs by a number of months. Once "Extended" each Cost will have new Forecast Days and Actual Days properties associated with the new months.

Clicking the Extend button to the right side of the displayed "Duration" will display a context menu with an option to "Extend" the displayed Costs by a selected number of months. Setting the number of months by which to "Extend" and clicking the button will display an "Extend" confirmation window.

If No is clicked the confirmation window will close and the External Consultancy Costs will not be "Extended". If Yes is clicked the External Consultancy Costs will be "Extended" by the selected number of months, the DataGrid will refresh to include the new month columns and a success message will be displayed at the bottom of the application.

Reducing External Consultancy Costs

The Budget Management contains a feature to "Reduce" the duration of all External Consultancy Costs by a number of months. Once "Reduced" each Cost will no longer have the Forecast Days and Actual Days properties associated with the months removed.

Clicking the Reduce button to the left side of the displayed "Duration" will display a context menu with an option to "Reduce" the displayed Costs by a selected number of months. Setting the number of months to "Reduce" and clicking the button will display an "Reduce" confirmation window.

If No is clicked the confirmation window will close and the External Consultancy Costs will not be "Reduced". If Yes is clicked the External Consultancy Costs will be "Reduced" by the selected number of months, the DataGrid will refresh to remove the old month columns and a success message will be displayed at the bottom of the application.

Removing a External Consultancy Cost

Selecting the External Consultancy Cost to remove and clicking on the Remove button will display a removal confirmation window. If Cancel is clicked the confirmation window will close and the External Consultancy Cost will not be removed. If Yes is clicked the selected External Consultancy Cost will be removed and a successful removal message will be displayed at the bottom of the application.

If the last External Consultancy Cost on a page is removed the DataGrid will navigate to the previous page upon successful removal.